The principal and customary work of an employee in this class of employment consists of the organization and the maintenance of all archives, student and financial files in accordance with the established guidelines, procedures, policies and laws.
The employee will also perform technical and administrative tasks related to the verification and the communication of student-related information within the Post-Secondary Student Services department of the Cree School Board.
Other tasks include the maintenance and operation of the resource centers of the Post- Secondary Student Services department.
CHARACTERISTIC FUNCTIONS
- Receives documents and data for student files and prepares for distribution as needed.
- Verifies and validates student file, organizes as per established standards and transfers file to other technician as required.
- Communicates with appropriate personnel when follow up is required regarding student files.
- Responsible for the financial and administrative filing and archiving systems for the Post-Secondary Student Services department according to established standards and guidelines.
- Works with others on the analysis of the student clientele’s needs, participates in developing work standards in order to improve service levels.
- Assists with the preparation and distribution of all student correspondence and general information packages.
- Provides information to student clientele relating to the financial assistance program of the Post-Secondary Student Services as required.
- Researches, monitors and communicates all deadlines relating to educational institutions and other important deadlines relevant to the administration of student files.
- Participates in the improvement of the in-house data system program.
- As it pertains to the documentation centre, ensures the processing of documents received or acquired in a documentation centre; carries out technical work in order to research, classify, catalogue and index documents and filed accordingly to established procedures.
- Participates, according to the policies and classification system defined and the procedures in effect, in the evaluation, loan, circulation, selection, conservation and disposal of documents, scans documents.
- Directs users to the appropriate sections and ensures that the rules of conduct and operation of the documentation centre are respected.
- Assists and may train less experienced technicians as well as coordinates the work of support staff in performing duties related to the implementation of programs involving technical operations for which responsible.
- Uses a computer and the various software programs required.
- Performs any other related duty as requested of the Director of the Post-Secondary Student Services department.
Hold a Diploma of College Studies in Information and Library Technologies or a diploma in an appropriate specialty or an attestation of studies whose equivalence is recognized by the competent authority.
Three to five years relevant work experience.
Knowledge of the English language is required.
Knowledge of French a definite asset.
Knowledge of the Cree language is a definite asset.
Good communication and interpersonal skills.
Computer skills.
Ability to work well both independently and in a team environment.
Good organizational skills and ability to manage multiple tasks and respect deadlines.
CONDITIONS OF EMPLOYMENT
Regular and full-time position.
Salary: $ 18.04 to $26.79/ hr
Please send your application to:
HUMAN RESOURCES
CREE SCHOOL BOARD
203 Main Street
Mistissini, Quebec G0W 1C0
Fax: (418) 923-2073
Please indicate posting #: PSSS-2691
DATE OF POSTING
September 11, 2014
CLOSING DATE
September 24, 2014
5:00PM
Commission scolaire Crie
203, rue Principale
Mistissini Québec
Canada G0W 1C0